Accessibility

Inter-Library Loans


What is an Inter Library Loan  |  Who is entitled to Inter Library Loans  |  How do you request an Inter Library Loan  |  How long does it take
How do I request a Thesis?  |
 What happens if there is a delay  | How do I receive my journal article?   |   How do I receive my book?  |
 What happens when the item arrives at Birmingham City University Libraries  |  How long can I keep it  | 
Can I renew an Inter Library Loan book?   |   Library home page  Contacts


Changes to the Inter-Library Loans Service for Journal Articles not available at Birmingham City University

  1. From 30th June 2011 we will be delivering all journal articles received from the British Library electronically.
     
  2.  Electronic delivery is faster and more flexible, allowing you to access articles at any time and wherever you are, via your University email address.
     
  3.  When your article arrives there will be a link in the covering email to access it. We will send you a text message to let you know the article is in your email inbox, ready for you to download.
     
  4. For copyright reasons, you will be able to print the article only once, although you will be able to view your document for 14 days from the date you downloaded it.
     
  5. After 14 days from the date of download, you will no longer be able to open the document.
     
  6. You have 30 days to download the document. If, after 31 days, you have not downloaded the document, you will no longer have access to it.
     
  7. If you have problems printing or downloading the requested articles please contact us.
     
  8. The electronic delivery service is currently available only for journal articles from the British Library. It is a pilot service which may be withdrawn at any time.


Inter-Library Loans graph
 

What is an Inter Library Loan?

The Inter Library Loan system allows you to obtain materials from another library (book, journal article, conference paper, and thesis) which are not held at Birmingham City University libraries. Our main supplier is the British Library Document Supply Centre (BLDSC) at Boston Spa, West Yorkshire. If BLDSC does not hold the item, we apply to other libraries in the UK.

 

Who is entitled to Inter Library Loans?

The service is available to undergraduate students (2nd year and above), postgraduate students and members of staff.

You must have a clear borrower record i.e. no outstanding fines or overdues. If you do have any fines or overdues your Inter Library Loan requests will not be processed until you have cleared these.
 

How do you request an item on Inter Library Loan?

Complete an Inter Library Loan request card. These are available from the Help Desk or you can print a copy from the links below. There are 2 types of card:-

         Blue card for requesting a book

         Green card for requesting a journal article or a conference proceeding.

You must complete a request card for each item.

Please complete all parts of the card clearly as this helps to ensure that your reference is understood and make sure you have dated and signed the Copyright Declaration.

Inter Library Loans cost approximately 9 plus any transport costs. The full cost is paid for by the library. However to comply with copyright legislation there is a non refundable administrative charge of 25p for each journal article you request. This must be paid at the time you request the article.

 Hand in your completed request cards at the counter or post them to your home site marked ‘Inter Library Loans’, together with the appropriate fee.

Copying for any commercial purpose is no longer allowed under the fair dealing and library privilege exceptions to copyright legislation. Requests for such material will be placed through the British Library Document Supply copyright cleared service. Please ask for a copyright cleared form.

Further information can be found on the British Library Document Supply website
http://www.bl.uk/reshelp/atyourdesk/docsupply/help/copyright/


How Do I Request a Thesis?

To request a PhD level thesis you should use the British Library’s Electronic Theses Online Service (ETHOS).  To do this, select ‘login’ on the ETHOS site, then register with an email address and password.  You will then be able to search ETHOS for the thesis you want.  There is no charge in most cases. You will simply receive an email telling you the thesis you ordered is available to download.

If the thesis you want is not in the ETHOS database, or if you are asked to pay, fill in a blue book request card and we will try and get it for you.


How long does it take?

For theses which are already in the ETHOS database you will normally only have to wait a few days from the time you submit your request. In some cases, however, you will get a message informing you that the thesis you want will not be available for about thirty days. This happens when the British Library have not yet finished scanning the thesis. The service has proved more popular than expected with about 250,000 theses already scanned, so there is sometimes a backlog of theses waiting to be scanned.

PLEASE NOTE: Potential delays to Document Supply Services

The British Library is having problems sending some things, mostly journal articles, because asbestos has been found in some buildings which means staff cannot enter those buildings for the time being.

To minimise the disruption caused by the temporary closure of some areas of the British Library site at Boston Spa, alternative supply measures have been put in place for all requests for items in the affected areas. Extended use of e-resources and the British Library’s London collections means that the majority of requests will be satisfied.

If the British Library are unable to supply the article you want because of this problem, we will try and obtain it for you from somewhere else.  This may add two weeks or so to the waiting time.  In a few cases, where the British Library is the only location and they cannot get to it, we may not be able to supply the article at all.  It could take up to a year before the British Library have access to all areas again


What happens if there is a delay?

You will receive an email or letter notifying you of any delays or other problems. The type of problem can vary. We may not have enough information to track down the item and so need further details. The item may already be on loan so you may be put on a waiting list. If BLDSC does not have the item in stock we will try to obtain it from another library and this will cause additional delays.

How do I receive my journal article?

From 30th June 2011 the article will be sent directly to your Birmingham City University email address.  There will be a link in the email which you will be able to open to download the article.

How do I receive my book?

You will be notified via your Birmingham City University email address  that your article is awaiting collection.  You can also check the MyLibrary section of your iCity home page or the My Library Record tab of the Library Catalogue to see if your request is waiting for collection. You will need to collect it from the Help Desk promptly.

 
What happens when the item arrives at Birmingham City University Libraries?

You will be notified to your Birmingham City University email address when the item arrives for you. You can also check the MyLibrary section of your iCity home page or the My Library Record tab of the Library Catalogue to see if your request is waiting for collection. You will need to collect it from the Help Desk promptly.


Can journal articles be sent out to me by post?

The British Library Document Supply Centre will post articles directly to you if requested. Please contact the Inter Library Loan Office at your home site or click on this link and request details about ‘Add Address’.


How long can I keep it?

If your Inter Library loan is a journal article you may keep it. If the item has to be returned you may usually borrow it for three weeks. However this may vary as the lender stipulates the length of the loan period. Books may be recalled at any time during this period. Some items will be supplied as ‘Reference Only’ or on a microform (fiche or film) and so are only for use in the library.
 

Can I renew an Inter Library Loan book?

  • Renewals are not always possible and are at the discretion of the lending library. It is important that you make the request before the book is overdue. Overdue items cannot be renewed and will incur a fine of 75p per day.
     

  • At present we pay the initial cost of approximately 9 per request, however you will have to pay the British Library renewal fee which is currently 4.00.   Any renewal that is granted will be for no more than 3 weeks.
     

  • Requests for renewals and further details can be made by contacting library staff at your home site or by telephoning 0121 331 5295 or by email to ill.office@bcu.ac.uk


  • PLAN AHEAD

    Begin your literature searching as soon as possible as you will need to allow plenty of time for your inter library loan requests to arrive.

    Contacts

    City North
    Tel: 0121 331 5295
    e-mail: ill.office@bcu.ac.uk
    City South
    Tel 0121 331 7072
    e-mail: ill.msl@bcu.ac.uk
    City Centre
    Tel 0121 202 2500
    e-mail: ticlibrary@tic.ac.uk
    BIAD
    Tel: 0121 331 5860
    e-mail: ill.biad@bcu.ac.uk
    Conservatoire Library
    Tel: 0121 331 5914
    e-mail: conservatoire.library@bcu.ac.uk
     

    This page last updated by Graham Dix. Send comments to Graham.Dix@bcu.ac.uk.